Agenda

NOTE: Links are embedded in the agenda, clicking on the agenda item will open the associated Working Paper, when published.

OPENING PLENARY SESSION

P.1 – ROLL CALL OF DIRECTORS

P.1.1 Proxies

P.2 – ACCEPTANCE of the REPORT of the 64TH ANNUAL CONFERENCE

P.3 – APPLICATIONS FOR MEMBERSHIP

P.4 – REPORT OF THE EB

  P.4.1 Report of the President & CEO (WP01)
  P.4.2 Report of the Deputy President (WP02)
  P.4.3 Report of the Executive Vice-President Finance (WP03)
  P.4.4 Report of the Executive Vice-President Technical (WP04)
      P.4.4.1 Report of the Liaison Officer to the ICAO ANC (WP05)
  P.4.5 Report of the Executive Vice-President Professional (WP06)
  P.4.6 Report of the Executive Vice-President Africa/Middle East (LWP07)
  P.4.7 Report of the Executive Vice-President Americas (WP08)
  P.4.8 Report of the Executive Vice-President Asia/Pacific (WP09)
  P.4.9 Report of the Executive Vice-President Europe (WP10)
  P.4.10 Report of the Communications Coordinator / Controller Magazine Editor (WP11)

P.5 – STATE OF THE FEDERATION

P.6 – APPOINTMENT OF COMMITTEE CHAIRS and CO-CHAIRS

P.7 – ANY OTHER BUSINESS

P.8 – ADJOURNMENT

COMMITTEE A - ADMINISTRATION

A.1 – APPLICATIONS FOR MEMBERSHIP

A.2 – REPORTS

A.2.1 Report of the President and CEO (WP01)

A.3 – FINANCE

  A.3.1 Report of the Executive Vice-President Finance (WP03)
  A.3.2 2025/2026 Income and Expenditure Accounts & Report of the Auditor (WP12)
A.3.2 ANNEX – Financial Statements 2025
A.3.2.1 Debt of Terminated Member Associations (WP13)
  A.3.3 Disposition of Funds (W14)
A.3.4 Report of the Chair Finance Committee (LWP15)
A.3.5 Work Studies – Finance Committee
        A.3.5.1 Review the Annual Subscription Rates and Membership Categorization (LWP16)
        A.3.5.2 Review IFATCA Financial Policies for Relevance and Alignment with Current Best Practices (LWP17)
        A.3.5.3 Research the Feasibility of Accepting Cryptocurrency Transfer as a Medium for the Annual Subscription Payment (LWP18)
        A.3.5.4 Review the Circumstances Surrounding a Member Association in Financial Distress due to Unforeseen Circumstances (LWP19)
        A.3.5.5 Investigate the use of the Federation’s Cash Reserves (LWP20)
        A.3.5.6 In Conjunction with the EVPF, Review the Gold Book (WP21)
A.3.5.6 ANNEX – Gold Book
        A.3.5.7 Conditions Governing Access to the Financial Circumstances Fund (FCF) (WP39)

A.4 – WORK PROGRAMME FOR FINANCE COMMITTEE (FIC) FOR 2026/2027

A.5 – FINANCE COMMITTEE

A.5.1 Election of the Standing Committee (WP__)

A.6 – CONSTITUTIONAL AND ADMINISTRATIVE POLICY

  A.6.1 Report of the CAC Chair (WP22)
  A.6.2 Constitutional Amendments / Bye Laws
        A.6.2.1 Working Paper Nomenclature (WP23)
        A.6.2.2 IAM – Overview of Rewrite Principles (WP24)
        A.6.2.2.1 IAM – Article 1 – General (WP25)
        A.6.2.2.2 IAM – Article 2 – Membership (WP26)
        A.6.2.2.3 IAM – Article 3 – Finance (WP27)
        A.6.2.2.4 IAM – Article 4 – Conferences (WP28)
        A.6.2.2.5 IAM – Article 5 – Executive Board (WP29)
        A.6.2.2.6 IAM – Article 6 – Ex-officio Members of the Executive Board and Appointed Officials (WP30)
        A.6.2.2.7 IAM – Article 7 – Regional Organisation (WP31)
        A.6.2.2.8 IAM – Article 8 – Management (WP32)
        A.6.2.2.9 IAM – Article 9 – Unforeseen Circumstances (WP33)
        A.6.2.2.10 IAM – Article 10 – Miscellaneous (WP34)
A.6.2.2 ANNEX 1 – IFATCA Chronicles
A.6.2.2 ANNEX 2 – IFATCA IAM (Clean Version)
A.6.2.2 ANNEX 3 – IFATCA IAM (Track Change Version)
    A.6.2.3 Revise Elected Standing Committee Member Terms to Two Years (WP35)
        A.6.2.4 Definitions Update – “REVP Elect” (WP36)
        A.6.2.5 Citing and Referencing the Use of AI in the Work of the Federation (WP37)
        A.6.2.6 Viability of Providing Precis of WP(s) Under Development to Regional Meetings (WP38)
        A.6.2.7 Review Limitations to Applications for the Financial Circumstances Fund (FCF) (WP39)
        A.6.2.8 Process for Handling Late Nominations to EB Roles (WP40)
        A.6.2.9 Technical and Professional Secretary (TPSec) Role Amendment (WP41)
        A.6.2.10 [WITHDRAWN]
        A.6.2.11 Categorisation of the Speak English Programme (SEP) (WP42)
        A.6.2.12 Size of Working Papers (WP43)
        A.6.2.13 Change of Member Association Representation (WP44)

A.7 – WORK PROGRAMME FOR CONSTITUTION & ADMINISTRATION COMMITTEE (CAC) FOR 2026/2027

A.8 – CONSTITUTION & ADMINISTRATION COMMITTEE

A.8.1 Election of the Committee Chair (WP45)
A.8.2 Election of the Committee (WP__)

A.9 – IFATCA HEADQUATERS

  A.9.1 Report of the Deputy President (WP02)
A.9.1.1 Report on the Office (WP46)
  A.9.2 Report of the Communication Coordinator / Controller Magazine Editor (WP11)
A.9.2.1 Merging IP’s Coordinator into Communications (WP47)
  A.9.3 Report of the Industry Partners Coordinator (WP48)
  A.9.4 Report of the Equity, Diversity, and Inclusion Chair (WP49)
  A.9.5 Report of the Conference Coordinator (WP50)
  A.9.6 Report of the Website Task Force Chair (WP51)

A.10 – MEMBER ASSOCIATION PROBLEMS (CLOSED SESSION)

  A.10.1 Requests for the Financial Circumstances Fund (Regional VPs required to be in attendance)
  A.10.2 Suspension of Affiliation (WP52)
  A.10.3 Termination of Membership (WP53)
  A.10.4 Other Member Associations’ Problems

A.11 – BUDGET 2026/2027 (WP54)
A.11 ANNEX – Draft Budget 2026/2027

A.12 – ANNUAL CONFERENCE

  A.12.1 Annual Conference 2027
    A.12.1.1 Conference Venue 2027 Uganda – Confirmation (WP55)
  A.12.2 Annual Conference 2028
    A.12.2.1 Conference Venue 2028 Australia (WP56)
  A.12.3 Annual Conference 2029 and Beyond – Offers to Host

A.13 – ELECTION OF THE EXECUTIVE BOARD (TBD)

  A.13.1 President and CEO (WP57)
  A.13.2 Executive Vice President Finance (WP57)
  A.13.3 Executive Vice President Professional (WP57)

A.14 – ANY OTHER BUSINESS

COMMITTEE B - TECHNICAL & OPERATIONAL MATTERS IN ATC

* Indicates Agenda Items to be addressed in combined B and C Committee

B.1 – REPORT OF THE EXECUTIVE VICE-PRESIDENT TECHNICAL (WP04)

B.2 – REPORT OF THE TECHNICAL & OPERATIONS COMMITTEE (TOC) CHAIR (WP75)

B.3 – REPORTS ON INPUT TO INTERNATIONAL ORGANISATIONS

B.3.1 International Civil Aviation Organisation (ICAO)

B.3.1.1* Report of the Liaison Officer to the ICAO ANC (WP05)

B.3.1.2* Air Traffic Management Operations Panel (ATMOPSP) (WP77)

B.3.1.3* Surveillance Panel (SP) (WP78)

B.3.1.4* Air Traffic Management Requirements & Performance Panel (ATMRPP) (WP79)

B.3.1.5* Operational Datalink Working Group (OPDLWG) (WP80)

B.3.1.6* Flight Operations Panel (FLTOPSP) (WP81)

B.3.1.7* Separation and Airspace Safety Panel (SASP) (WP82)

B.3.1.8* Remotely Piloted Aircraft Systems Panel (RPASP) (WP83)

B.3.1.9* Advance Air Mobility Study Group (AAM-SG) (WP84)

B.3.1.10* Meteorology Panel (METP) (WP85)

B.3.1.11* Safety Management Panel (SMP) (LWP86)

B.3.1.12* Instrument Flight Procedure Panel (IFPP) (WP87)

B.3.1.13* Personnel Training & Licensing (PTLP) (WP88)

B.3.1.14* True Advisory Group (TRUE-AG) (WP89)

B.3.1.15* Report on the ICAO/NAT Office (WP90)

B.3.2 International Federation of Airline Pilots Associations (IFALPA)

B.3.2.1* IFALPA Air Traffic Service (ATS) Committee (WP91)

B.4 – TECHNICAL POLICY – WORK STUDIES

B.4.1* Report on IFATCA Activity Regarding GNSS RFI (WP92)
B.4.2 A Study of the Vertiport Concept (WP93)
B.4.3* ATFM Policy Review (WP94)
B.4.4* Use of Recorded Data – Ambient Workplace Recording (AWR) (WP95)
B.4.5 Uncontrolled Airspace Airport (WP96)
B.4.6 Review of Policy ATS 3.8: Radar Monitoring (WP97)
B.4.7 Harmonisation of Medical Flight Statuses in Air Traffic Management (WP98)
B.4.8* ATM Considerations for Aircraft Autonomous Emergency Systems (WP99)
B.4.9 Review of Policy ADME 2.6: Responsibility and Functions of
Aerodrome Controllers with Regard to Surface Movement (WP100)
B.4.10* Space Debris and Its Implications for Aviation Safety (WP101)
B.4.11 Technical and Professional Manual ATS Policy Reviews (WP102)
B.4.12 High Altitude Operations (WP103)

B.5 – REPORTS ON TECHNICAL MATTERS

  B.5.1* Report of the SESAR/EASA Liaison Officer (WP104)
  B.5.2* Report of the Digital Air Traffic Services Task Force (DATSTF) (WP105)
  B.5.3* Report of the Joint Cognitive Human Machine System Group (JCHMS) (WP106)

B.6 – WORK PROGRAMME FOR TECHNICAL & OPERATIONS COMMITTEE FOR 2026/2027

B.7 – TECHNICAL & OPERATIONS COMMITTEE

B.7.1 Election of the TOC Chair (WP107)
B.7.2 Election of the Standing Committee (WP__)

B.8 – ANY OTHER BUSINESS

COMMITTEE C - PROFESSIONAL & LEGAL MATTERS IN ATC

* Indicates Agenda Items to be addressed in combined B and C Committee

C.1 – REPORT OF THE EXECUTIVE VICE-PRESIDENT PROFESSIONAL (WP06)

C.2 – REPORT OF THE PROFESSIONAL & LEGAL COMMITTEE (PLC) CHAIR (WP150)

C.3 – REPORTS

  C.3.1* Report of the SESAR/EASA Liaison Officer (WP104)
  C.3.2* Report of the Digital Air Traffic Services Task Force (DATSTF) (WP105)
  C.3.3* Report of the Joint Cognitive Human Machine System Group (JCHMS) (WP106)
  C.3.4* Report of the Mental Wellbeing Task Force (MWTF) (WP151)
  C.3.5* Report of the Training Task Force (TTF) (WP152)
  C.3.6* Report of the Liaison Officer to the ILO (WP153)
  C.3.7* Report of the Speak English Programme (WP154)

C.4 – IFATCA INFORMATION HANDBOOK

C.4.1 Report of the IHB (WP155)
C.4.1 ANNEX – Report of the IHB (IFATCA Purple Book)

C.5 – PROFESSIONAL MATTERS IN AIR TRAFFIC CONTROL

  C.5.1* Report on IFATCA Activity Regarding GNSS RFI (WP92)
  C.5.2 Outsourcing Initial Training (WP156)
  C.5.3* ATFM Policy Review (WP94)
C.5.4* Use of Recorded Data – Ambient Workplace Recording (AWR) (WP95)
C.5.5 Simulator and Operational Duties (WP157)
C.5.6 CO2 and Non-CO2 Trajectory Optimisation (WP158)
C.5.7 Misuse of Psychoactive, Illicit and Controlled Substances in ATC (WP159)
C.5.8* Space Debris and Its Implications for Aviation Safety (WP101)
C.5.9* ATM Considerations for Aircraft Autonomous Emergency Systems (WP99)
C.5.10 ATCOs and ATM Facilities in Conflict Zones (WP160)

C.6 – WORK PROGRAMME FOR PROFESSIONAL & LEGAL COMMITTEE 2026/2027

C.7 – PROFESSIONAL & LEGAL COMMITTEE

C.7.1 Election of the Standing Committee (WP__)

C.8 – ANY OTHER BUSINESS

  C.8.1 Update on the Environment WG (WP161)
C.8.1 ANNEX 1 – Update on the Environment
C.8.1 ANNEX 2 – Update on the Environment
C.8.1 ANNEX 3 – Update on the Environment
  C.8.2 Aging in Air Traffic Control – Update of the IFATCA Andropause/ Menopause Working Group (IAMWG) (WP162)
  C.8.3 Contingency Operations Airspace Closure and Traffic Surge Response within Cairo FIR (WP163)

COMMITTEES B & C - COMBINED

– TBC –

FINAL PLENARY SESSION

P.8 – ROLL CALL OF DIRECTORS

P.8.1 Proxies

P.9 – ACCEPTANCE OF THE REPORT OF COMMITTEE “C”

P.10 – ACCEPTANCE OF THE REPORT OF COMBINED COMMITTEE “B” & “C”

P.11 – ACCEPTANCE OF THE REPORT OF COMMITTEE “B”

P.12 – ACCEPTANCE OF THE REPORT OF COMMITTEE “A”

P.13 – DRAFT RECOMMENDATIONS REFERRED TO FINAL PLENARY

P.14 – NEW MEMBER ASSOCIATIONS – Presentation of Scrolls

P.15 – NEW INDUSTRY PARTNERS – Presentation of Scrolls and Charters

P.16 – NEW EXECUTIVE BOARD OFFICERS

P.17 – IFATCA AWARDS

P.18 – WELCOME TO CONFERENCE 2027 – Uganda

P.19 – ANY OTHER BUSINESS

P.20 – ADDRESS BY THE PRESIDENT AND CHIEF EXECUTIVE OFFICER

P.21 – CLOSING CEREMONY